Nanny Placements
All-Inclusive Nanny Placements: Matching, Screening, Payroll, Taxes, Employment Support & Ongoing Care
Exceptional Nannies. Complete Support.
Peace of Mind.
At Coastal Child Care, we carefully vet and match each nanny based on your family’s unique needs while handling the employment side behind the scenes. Coastal is a little different from traditional nanny agencies: you pay Coastal, and we handle paying your nanny directly. There are no large placement fees and no need for you to navigate hiring your nanny as a household employee on your own. From W-2 payroll, nanny taxes, and administrative tracking to ongoing support, we take care of the details so you can focus on what matters most: your family.
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Timeframe
We recommend beginning this placement process 10+ weeks before your desired start date. However, we have been able to complete placements less than 2 weeks in the past, but cannot be guaranteed.
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Launch Meeting
Meet virtually with your Coastal Family Specialist to go over everything we need to know about your placement; including your schedule, responsibilities, ideal candidate, household needs, and expectations.
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Complete a Q&A
Create your Coastal Child Care profile and let us know you’re interested in a nanny placement. Our team will reach out by phone to learn a little more about your family and childcare needs.
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Nanny Job Posting
Your Family Specialist will create a personalized job posting based on your launch meeting. We’ll send it to you for review and approval before beginning the search.
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Pay Your Launch Fee
A $300 non-refundable launch fee is required to launch your personalized nanny placement search. This fee covers the time and resources our team dedicates to building and managing your search.
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Profiles & Interview
Once your search is underway, we’ll begin presenting qualified nanny profiles. Usually, within a few weeks, you’ll begin receiving candidates and can schedule interviews.
Requirements
Minimum Hours: At least 20 scheduled hours per week.
Caregiver Guaranteed Hours: Families are required to guarantee a minimum of 5 hours less than their total scheduled weekly hours, with guaranteed hours starting at a minimum of 20 hours per week.
Guaranteed hours are the minimum number of hours your family commits to paying each week, even if there are changes to the schedule.
Example: If your nanny is regularly scheduled for 40 hours per week, the family would guarantee at least 35 hours per week.
Guaranteed hours do not apply when the nanny requests or needs time off.
Preferred Duration: Nanny placements are preferred to be 6 months or longer. Summer placements considered as an exception. Additional contractual fees may apply for placements shorter than 6 months.
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All-Inclusive Rates — Payroll, Taxes, Vetting, and More Covered
All-inclusive hourly family rates start at a minimum:
1 child: $28.00/hour
2 children: $29.40/hour
3 children: $30.80/hour
4 children: $32.20/hour
These are minimum hourly rates. Final rates may vary based on your location, schedule, responsibilities, and a nanny's preferred rate. We'll work with you to try to find the best match within your preferred budget.
5% Loyalty Discount: After 6 months, your family's hourly rate is reduced by 5% while you continue receiving our full support and services.
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All-Inclusive Family Rates Explained
All-Inclusive Family Hourly Rate =
Nanny Wage + 40% All-Inclusive Fee
Nanny Wage: The nanny's hourly rate, agreed upon during the family interview. Caregiver rates start at:
1 child: $20/hour
2 children: $21/hour
3 children: $22/hour
4 children: $23/hour
40% All-Inclusive Fee: Covers the complete employment and agency services provided by Coastal, including employer payroll taxes (nanny taxes), quarterly tax filings, accountant support and IRS filings, payroll processing and software, time-tracking software, workers’ compensation, liability insurance, W-2 processing, caregiver vetting and screening, placement coordination, contracts, onboarding, CPR/First Aid compliance, ongoing family and nanny support, communication and negotiation assistance, performance support, replacement assistance when needed, and credit card processing fees.